Printing Quotes

Since our inception we have had the pleasure of a single source relationship with one of the best printers in the country. In addition, and most importantly, their staff has been an integral part our team and a major factor in the growth and success or our magazine.

We realize our agents are always meeting clients/contacts in the print and mailing industry and often these clients would like to quote on the printing and mailing of our magazine. Incentives is a business, and as such, is always looking to save money and/or increase value for our advertisers. However, long standing relationships like the one we currently have with our printer, can not and should not be "tossed" just to save a few dollars.

In consideration of the aforementioned, we have outlined (below) the specifications and services we require in order to entertain competing bids. All services below MUST be supplied by a single source vendor with a single, dedicated, point of contact.

Production Requirements

• Vendor to retrieve artwork through our web based system
• Artwork supplied in high resolution (300dpi/RGB) jpeg format
• Each magazine (book) is an individual .zip file with one jpg image per page
• All pages are 8.25" x 10.75" / 4 Color / Full Bleed
• All pages are 80 lb gloss with an aqueous coating
• Saddle stitched binding on all books
• All mailing lists fees/rentals to be included in price as required per book
• Full service dropped mailing (USPS) with returned verification forms
• Package and ship 1000 copies of each book to our office (22713) after printing
• Two week turn around from receiving files to USPS mailing
• Capability to handle up to 24 books per print cycle
• Capability to handle up to another 24 books on an alternating cycle

Vendor/Rep Requirements

• Provide a dedicated account representative available 9-5 M-F
• Provide a 24/7 contact list during the production process
• Account Rep must be able to answer questions and make decisions
• Production Facility must be located within 250 miles of zip code 22713 or
  account representative must be available to meet at our corporate office
• AR to assist Incentives in developing and modifying mailing lists as need

Terms & Conditions

• 100% money-back guarantee per page - based on page cost per book.
• All fees for all services must be itemized per book and invoiced separately.
• All printing/postage fees will be paid within 30 days after receipt of the USPS Consolidated Postage Statement for each individual book.
• Prices must stay in effect for 1 calendar year with absolutely no exceptions.
• Any price increases must be approved 180 days in advance by Incentives.

Incentives business model requires that the full price of all printing, postage and services listed above be aggregated as a total cost (Cost) per book, based on the total number for books (count) and the number of pages produced in each.

In the form below the column "Count" is the total number of magazines printed and mailed per book (Culpeper is one book, Fauquier is another book, etc.) we mail multiple books each cycle. Different books have different counts therefore we need the pricing in the various counts below.

The column "Pages" refers to the number of pages in each individual book or issue. Some books may have 8 pages, some 16, and others 24. The number of pages varies per book and per issue - therefore we need the pricing for all possible options based on the total "Count" for each.

Please complete the form below to submit a quote. Note: all fields are required.

Count   Pages  Cost  10,000   8   10,000   12   10,000   16   10,000   20   10,000   24   10,000   28   10,000   32   10,000   36   10,000   40   10,000   44   10,000   48

Count   Pages  Cost  15,000   8   15,000   12   15,000   16   15,000   20   15,000   24   15,000   28   15,000   32   15,000   36   15,000   40   15,000   44   15,000   48

Count   Pages  Cost  20,000   8   20,000   12   20,000   16   20,000   20   20,000   24   20,000   28   20,000   32   20,000   36   20,000   40   20,000   44   20,000   48

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